Import contacts into Rolodex from LinkedIn, Gmail, Outlook, your phone, a CSV file, Dex, or business card scan. Step-by-step guide for every import method.
Discover how Rolodex can help you consolidate your contacts from multiple platforms with this helpful guide. Say goodbye to scattered contacts and hello to unified organization!Begin by choosing the platforms from which you’d like to import your contacts.
LinkedIn
Email
Phone
CSV File
Card Scanner
Dex Import
Enhance
Rolodex can seamlessly integrate with LinkedIn. After connecting your LinkedIn account:Your LinkedIn connections will seamlessly integrate with Rolodex, staying consistently updated. Rolodex automatically refreshes your contacts’ titles, profile pictures, and more, ensuring everything stays current.You’ll receive notifications whenever your LinkedIn connections update their titles—a useful signal for when to reach out.LinkedIn sync is set up from the Rolodex mobile app.
1
Download the Rolodex mobile app
Download the Rolodex mobile app for your device:
iOS Download
iOS users, download the Rolodex mobile app from the App Store.
Android Download
Android users, download the Rolodex mobile app from Google Play.
New to Rolodex? First sign up and create a workspace in the web app before connecting LinkedIn.
2
Navigate to settings in your workspace
In the Rolodex mobile app, open the menu and tap Settings.
3
Click on LinkedIn
Tap LinkedIn. This opens LinkedIn in a new window.
4
Log in to your LinkedIn account
Follow the steps in the LinkedIn app or web browser to log in to your LinkedIn account. Once you’re logged in, your Rolodex will be connected.
After setting up LinkedIn Sync, the following data will be synced every 3-5 days:
Title
Bio
Work experience
Education history
Location
Company
Changes in your connections’ profiles will be synced every 3-5 days.
Looking to import a contact you’ve recently exchanged emails with? You can import your contacts from Gmail and Outlook!Rolodex’s integration with your email accounts allows you to view relevant email threads, update the last interaction, and provide a complete picture of your communications with every contact.How to connect your Gmail account?How to connect your Outlook account?
You can quickly add contacts to your Rolodex workspace by importing them directly from your phonebook using the mobile app. When you start the import, you’ll have the option to bring in all your contacts or handpick the ones you’d like to include.
Importing contacts from your phonebook is only available through the Rolodex mobile app. Make sure you have the app installed to access this feature.
2
Click the menu in the bottom right corner
3
Click on "Import Contacts"
Give Rolodex access to either all of your contacts or select which contacts it should have access to.
If you want to change which contacts Rolodex has access to at a later stage, you have to permit those accesses in your phone settings.
All relevant data stored on your phone contact should be imported:
Email addresses
Phone numbers
Name
Job title
Company
Birthday
Contact image/photo
Social media profiles
Website URLs
Physical addresses
Whether you’re bringing contacts from Dex, Notion, Airtable, or another CRM, you can also import contacts as a .CSV file.
1
Find the Import from CSV button
The button can be found under “Add to Rolodex” in the top left corner of the home page.
2
Import Contacts or Companies
Let Rolodex know if you are uploading more contacts or companies.
3
Upload your CSV file
Upload from your device or drop the file directly.
4
Choose the Header Row in your file
5
Choose destination columns for your data
Map a Company Name column and Rolodex will automatically link each contact to that company, creating the company if it doesn’t already exist.
Rolodex will then add your contacts or companies to your workspace.
Re-importing won’t create duplicates. If a row matches an existing contact (by email, then LinkedIn, then exact name), Rolodex updates that contact instead of creating a new one — filling in missing fields and adding any new emails or phone numbers without duplicating existing ones.
Whether from a networking event or your decades-old rolodex, business cards still are a common way to exchange contact information. Rolodex makes it seamless to work with (and digitize) business cards.The Rolodex Mobile App allows you to scan cards and add their information automatically to your team’s workspace.
1
Have the Business Card Ready
2
Find the Card Scanner
3
Take a picture of and mark the card
4
Rolodex will automatically populate the info
Bringing your network into Rolodex just got easier. With our new Dex integration, you can now seamlessly import your contacts—and all their associated data—directly from Dex into your Rolodex workspace.This integration is perfect for Dex users who want to take the next step in building a shared relationship workspace with their team. Whether you’ve built out detailed notes, contact timelines, or relationship histories in Dex, you can now carry all that work over with just a few clicks. Your personal network doesn’t have to stay siloed—Rolodex gives you the ability to overlay your individual connections with those of your team, creating a powerful, unified view of who knows who.
Generate a API key for your Dex account from the API page in settings. Copy this to your clipboard.
2
Find the Dex import page in Rolodex
In Rolodex, go to settings and access the Import page.
3
Enter your Dex API Key
After clicking to import from Dex, a new modal will show where you can paste your unique Dex account API key.
4
Start the Import
Click on “Import Dex Contacts” to start the import of contacts from your Dex account into your Rolodex workspace.
Do not share your API key!
Rolodex has an ‘Enhance’ feature that will automatically update your contacts by pulling the following information from their LinkedIn profile:
LinkedIn Bio
Experience
Education
Location
Profile Photo
Title
This feature doesn’t work if your contact’s LinkedIn profile is set to private.
This feature activates after saving the URL of the contact’s LinkedIn profile. With the LinkedIn extension, you can easily add a contact directly from LinkedIn. All current contacts will be automatically imported, and new LinkedIn connections will be added to Rolodex automatically.
However you bring contacts in, the Merge & Fix page finds duplicate contacts and lets you combine them. You can merge every duplicate at once with Merge all, or review and merge duplicate groups one at a time.
Use the list filter at the top of the Merge & Fix → Contacts page (default All lists) to scope duplicate detection to a single list. Select a list and Merge all will only act on duplicates within that list — handy for cleaning up a specific list without touching the rest of your database.
